When planning an event, here are some useful tips:

Pick a Date/Location
1. Pick a date and location with the following in mind:

• Location that is popular and has enough space for your group (you may have to estimate group size)
• Location that is convenient

2. Make reservations:

• If applicable, consider starting at a time that takes advantage of any happy hour specials.
• Don’t sign any contracts!  The Business School will provide assistance with marketing, invitations, decorations, and give-aways but will not provide financial assistance. 
• Pay-as-you-go or free activities are encouraged so the hosts are not responsible for any money exchange.

3. Plan to call the venue one or two days prior to the event to confirm the number of people, taking into consideration that there will be a 25% to 50% no show rate.

Promote the Event

Notify Sara Sheridan at saras10@u.washington.edu with details 4 weeks before your event so it can be posted and promoted on the Business School web site. Details include:

• Date/Time
• Your target audience (i.e. Young Alums, MBA's, etc)
• Venue name and a short description about it
• Address with zip code (for map searches)
• Other information such as happy hour specials
• Phone number for venue
• Directions and website link
• Host name and email to take RSVP's

The Business School will send an invitation with the above information 2 weeks before the event. On the day of the event, send a reminder note to those people who have RSVP’d.

Host the Event

1. Check in with the front desk to make sure they know where to direct anyone from the Business School
2. Bring nametags and large ink markers (provided by the Business School)
3. If possible, bring a digital camera and take pictures that we can post on our website
4. Most importantly...HAVE FUN!